Communicate with the state Department of Corrections, the
Division of Adult Institutions,
county jails, and national organizations to provide information in current
trends in correctional
education.
(2) Provide workshops
to educators at various levels of correctional education to enhance
partnerships.
(3) Assist in the
planning of the annual Wisconsin Correctional Association conference.
e. Commit itself to innovation in education:
(1)
Provide scholarship for correctional innovation to DOC education staff.
(2) Submit articles on
innovative education initiatives to the Journal of Correctional Education.
f. Assist incarcerated youth
and adults to equip themselves for lives as responsible members of free society:
(1) Provide information
to youth and adult facilities on current educational initiatives.
g. Report to the membership
the activities of conferences, workshops, and pertinent research and literature:
(1) Provide membership
with an individual copy of the newsletter at the expense of CEA-W.
ARTICLE III - MEMBERSHIP
SECTION 1
Membership in the Correctional Education
Association-Wisconsin shall be open to anyone interested in the progress of
correctional education.
SECTION 2
The annual membership fee shall be payable to the national
Correctional Education Association.
SECTION 3
Membership in the state chapter shall coincide with membership in the national
Correctional Education Association.
SECTION 4
Voting membership shall be defined as those persons whose
dues are current.
ARTICLE IV - OFFICES
SECTION 1
The offices of the Correctional Education Association - Wisconsin shall be
President, President-elect, Secretary, and Treasurer. All officers shall be
elected to a term of two years by a simple majority of the votes cast. The
President-elect shall automatically assume the office and position of President
upon normal expiration of the term of office of the President.
SECTION 2
CEA-W officers may not simultaneously serve as either a national or regional CEA
officer.
SECTION 3
Officers shall be nominated by the voting membership.
Elections shall be conducted and officers installed as prescribed in the Bylaws.
SECTION 4
In the event a vacancy occurs in the office of President,
President-elect, Secretary or Treasurer, the vacancy shall be filled by the
Executive Committee. An office is considered vacant if an officer resigns
his/her position or, as determined by unanimous vote of the other Board members,
is otherwise unable to perform his/her assigned duties. In the event the
President-elect is named to the office by the Executive Committee, his/her
progression must be ratified by a two-thirds majority vote by the Board of
Directors at its next meeting. If ratification fails, then an election for
President will be held.
ARTICLE V - EXECUTIVE COMMITTEE
SECTION 1
The Executive Committee of CEA-W shall consist of the
President, President-elect, Secretary and Treasurer. The President shall chair
the Executive Committee.
SECTION 2
The Executive Committee shall meet on the call of the chair.
SECTION 3
Voting members of the Executive Committee shall be the four
(4) officers of CEA-W.
ARTICLE VI - STANDING COMMITTEES
SECTION 1
The President shall appoint chairpersons and voting members
for the following Standing Committees.
a. Auditing
b. Membership
c. Nominating
SECTION 2
Membership of each Standing Committee shall be limited to
three (3) members unless prior approval is secured from the President.
SECTION 3
Each Standing Committee shall meet on call of its chairperson
at least once a year to conduct business.
ARTICLE VII - BOARD OF DIRECTORS
SECTION 1
The CEA-W Board of Directors shall consist of the four (4)
officer positions and nine (9) director positions representing the following
categories/correctional units:
One (1) maximum security facility representative
One (1) medium security facility representative
One (1)
minimum security facility representative
One (1)
juvenile facility representative
One (1) state agency representative
One (1) local education agency
representative
One (1) community corrections
representative
One (1) at-large member/editor
One (1) at-large member
The president shall chair the Board.
SECTION 2
Voting members shall be the four (4) officers and the nine
(9) directors.
SECTION 3
Voting members shall be defined as those persons whose dues
are current.
SECTION 4
In the event a vacancy occurs in a director position, the
President of The Board shall seek nominations from the membership; selection
will be based on a majority vote of the Board of Directors.
ARTICLE VIII - MEETINGS
SECTION 1
The Executive Committee shall meet on the call of the chair.
SECTION 2
Each Standing Committee shall meet on the call of its
chairperson at least once a year to conduct business.
SECTION 3
The Board shall meet at least six (6) times a year to conduct
business and to install officers.
SECTION 4
Seven (7) directors constitute a quorum of the Board; three
(3) officers constitute a quorum of the Executive Committee.
ARTICLE IX - AMENDMENTS
SECTION 1
The Constitution of CEA-W shall be amended by the process
described by ARTICLE VIII of the Bylaws.
ARTICLE X - BYLAWS
SECTION 1
Bylaws to be considered for adoption must be consistent with CEA-W Constitution.
SECTION 2
The Bylaws of CEA-W shall be amended by the process described
in ARTICLE VIII of the Bylaws.
________________________________________________________________________
CEA-W Policies and Procedures Manual
BYLAWS
(Approved as amended September 26, 2008)
ARTICLE I - EXECUTIVE COMMITTEE DUTIES
SECTION 1
The duties of CEA-W President shall be to:
a. Provide leadership to CEA-W during his/her term of office.
b. Preside at regular meetings of the
Executive Board and meetings of the Executive Committee.
c. Represent CEA-W to other organizational
affiliates, especially the American Correctional Association (ACA)
and its
affiliate, the Wisconsin Correctional Association (WCA)
d. Appoint the chairpersons of
Standing Committees and persons to fill unexpired terms of office in positions
represented
on the Executive Committee.
e. Distribute proportionately
and representatively committee appointments through the Executive Board.
f. Turn over the public records of
his/her office to his/her successor within thirty (30) days.
SECTION 2
The duties of the President-elect shall be to:
a. Serve in the
capacity of CEA-W President-in his/her absence as designated by the President or
the
Executive
Committee.
b. Serve as chairperson of the
Membership Committee.
c. Automatically succeed the
President pursuant to ARTICLE IV, Section 1 of the Constitution.
d. Turn over the public records of
his/her office to his/her successor within thirty (30) days.
SECTION 3
The duties of the Secretary shall be to:
a. Maintain and file all correspondence, minutes, and credentials of CEA-W.
b. Record and distribute minutes of
all meetings of the Executive Committee and Board of Directors.
c. Maintain a complete and current
membership roster for CEA-W.
d. Preserve the archives of CEA-W.
e. Conduct the election of officers
and directors pursuant to ARTICLE 11 of the Bylaws.
f. Turn over the public
records of his/her office to his/her successor within thirty (30) days.
SECTION 4
The duties of the Treasurer shall be to:
a. Prepare an annual budget and submit to the Executive Committee for approval.
b. Monitor approved budget.
c. Maintain the financial records.
d. Prepare a written report of the
financial condition of CEA-W and report this at all Board of Directors
meetings.
e. Disburse funds as designated by
the approved budget or by the Executive Committee or the Executive
Board.
f. Collect and register all drafts
and indebtedness issued to CEA-W.
g. Mail notices of membership renewal
and collect membership data as required by the Membership Committee.
h. Turn over the public records of
his/her office to his/her successor within thirty (30) days.
SECTION 5
The immediate past president shall serve as an ex officio
member of the Executive Board.
ARTICLE II - ELECTIONS
SECTION 1
For election of officers and Board members, the President
shall appoint a Nominating Committee which will accept and report nominations.
SECTION 2
A call for nominations shall be published in the
November-December edition of the CEA-W News Review.
SECTION 3
A nominee must give consent for his/her name to be placed in
nomination. A nominee should submit a written resume of no more than
seventy-five words.
SECTION 4
The Nominating Committee shall prepare a slate of candidates
for the offices of Secretary, Treasurer, President-elect, and Board members from
the nominations received. This slate will be announced at the January meeting of
the Board of Directors.
SECTION 5
Officers and Board members will be elected by a vote of CEA-W
members in January-February. In the case of uncontested elections the unopposed
candidates will be installed at the March meeting at the discretion of the
Executive Board.
SECTION 6
The results of the election will be published in May-June
edition of the CEA-W News Review and sent to Region III of CEA and
to the national CEA.
SECTION 7
Installation of officers will take place at the May meeting
of the Board of Directors.
ARTICLE III - BOARD OF DIRECTORS MEETINGS
SECTION 1
Professional etiquette and common sense shall control the
conduct of all meetings.
SECTION 2
Regular business meetings shall be held at scheduled times
and selected locations determined by the Executive Committee. The President may
call a special meeting at any other time.
a. The President shall preside
at the meetings.
b. Official matters, unless otherwise
stated in the Constitution and Bylaws, shall be decided by a plurality of
those voting
members present.
c. The Agenda for the meetings shall
include:
(1) The minutes of previous meeting(s)
(2) The Treasurer's
report
(3) The President's
report, which shall address any actions taken by the Executive Committee since
the last such report was made and, if timely, the official results of the
election of officers.
(4) The President may
request a written report from each Standing Committee chairperson at this time.
(5) Old business.
(6) New business.
SECTION 3
The President shall prepare and distribute a written agenda
to all members seven (7) days prior to the meetings.
ARTICLE IV - FISCAL POLICY
SECTION 1
The Board of Directors shall authorize and adopt an annual
budget. It shall contain sufficient line item provisions to clarify the amounts
budgeted for all offices, committees, and projects of CEA-W and shall contain a
general reserve of an amount considered prudent by the Executive Committee. No
part of the net earnings of the Association shall inure to the benefit of, or be
distributable to, its members, trustees, officers or other private persons
except that the Association shall be authorized and empowered to pay reasonable
compensation for services rendered.
SECTION 2
Procedures for fiscal responsibility shall be as follows:
a. Any checks, drafts, and other
indebtedness issued to CEA-W shall be signed and endorsed by the recipient
and forwarded
to the Treasurer.
b. All obligations and indebtedness
created in the name of CEA-W must have prior approval of the proper
officer
responsible for that program, activity, or project.
c. All check payments shall be issued
by the Treasurer.
d. The funds of CEA-W shall be
disbursed only for those purposes set forth in the approved budget or
otherwise
approved by the Executive Committee or the Executive Board.
e. Any source of income to CEA-W
deemed proper by the Executive Committee may be solicited and accepted
by the Board
of Directors.
f. The Treasurer shall report the
financial condition of CEA-W to the Board of Directors at any regular or called
meeting. A
complete fiscal report to the general membership shall be made by the Treasurer
once a year, and
may be
published in the CEA-W News Review.
g. The Treasurer shall submit for
audit the annual account(s) of CEA-W following the close of each fiscal year.
h. All rebates collected from CEA
Region III and CEA shall be sent to the Treasurer for deposit. The Treasurer
shall make
the names and complete mailing addresses of such members available to the
President-elect, as
chairperson
of the Membership Committee, in a timely manner.
SECTION 3
The Treasurer shall be the chief financial officer of CEA-W
and is responsible for the custody and disbursement of all CEA-W funds and
assets. S/he shall be custodian of the financial records of CEA-W and have
charge of the investment of funds, subject to the approval of the Executive
Committee or the Executive Board.
ARTICLE V - STANDING COMMITTEES
SECTION 1
The President shall annually appoint all committees and
nominate all chairpersons, with the exception of the Membership Committee
chairperson, and ad hoc committees as deemed appropriate. Standing Committees
are advisory to the Executive Board.
a. A member may serve on more than one
committee.
b. The total number of
committee members for each of the Standing Committee shall not exceed three (3)
unless
approved by
the President.
c. An annual directory of officers, Board members and committees shall be
prepared by the President and
presented to
the membership. This information may be presented in the CEA-W News Review
as well as a
separate
listing containing: name; address; phone; fax; E-mail; term of office; and
committee appointment(s)
for the Board
of Directors.
SECTION 2
AUDITING COMMITTEE. The duties and responsibilities of this
committee shall include verifying receipts and disbursements and all pertinent
financial documents of CEA-W and reviewing the Treasurer's Report before it is
presented at the end of the fiscal year. At the end of each Treasurer's official
term, the committee shall audit the books. The committee shall work in concert
with any other appropriate committees.
SECTION 3
MEMBERSHIP COMMITTEE. The duties and responsibilities of this
committee shall include the promotion and renewal of memberships for CEA. This
committee shall conduct an annual membership drive in cooperation with the
Executive Board, CEA Region III and the national CEA Membership Committees,
distributing such membership forms or other materials as may be required. This
committee shall work in concert with other committees to achieve the objectives
of CEA-W.
SECTION 4
NOMINATING COMMITTEE. The duties and responsibilities of this
committee shall be to establish procedures for the election of President-elect,
Secretary, Treasurer, and directors, and using these established procedures to
conduct an annual election pursuant to ARTICLE 11 of the Bylaws. This committee
shall work in concert with other appropriate committees.
ARTICLE VI - PUBLICATIONS
SECTION 1
CEA-W shall publish a newsletter (i.e., CEA-W News Review)
at least six (6) times a year.
a. The President shall appoint, with the approval of the
Executive Committee, an Editor(s) for the newsletter.
b. The Editor shall be responsible
for all tasks associated with writing, printing, and distributing the newsletter
to all CEA-W
members.
c. The Editor shall have a newsletter
line item budget amount to draw upon for incidental expenses incurred in
the course of
his/her duties. The amount of this account shall be established by the Executive
Committee.
The editor is
directly accountable to the President, and thus to the Executive Committee, for
any
expenditures.
All expenditures must be related to newsletter publication, printing and
distribution, or must
otherwise be
authorized in advance by the Executive Committee.
SECTION 2
Other publications deemed necessary and appropriate may be
authorized upon approval of the Executive Committee.
ARTICLE VII - MISCELLANEOUS
SECTION 1
All written correspondence in the name of CEA-W shall be
conducted on organizational stationery.
a. It is the responsibility of the
President to have stationery printed and distributed to the Board of Directors.
b. Copies of all
correspondence pertinent to actions of the President, Executive Committee or
Board of
Directors
which are written on official stationery shall be maintained by the Secretary.
SECTION 2
The place of business of CEA-W is the office of the President
or at such place as may be designated by the President. The Treasurer,
Secretary, and Editor shall each maintain an office and mailing address which
may be different than that of the President to ensure the timely receipt of
fiscal and other business items.
SECTION 3
Notwithstanding any other provision of these articles, the
Association shall not carry on any other activities not permitted to be carried
on (a) by an Association exempt from Federal Income Tax under section 501 (c)
(3) of the Internal Revenue code of 1 986 (or the corresponding provision of any
future United States Internal Revenue Law) or(b) by an Association,
contributions, to which are deductible under section 1 70 (c) (2) of the
Internal Revenue Code of 1 986 (or the corresponding provision of any future
United States Revenue Law).
SECTION 4
Upon the dissolution of the Association, the Board of
Trustees shall, after paying or making provisions for the payment of all the
liabilities of the Association, dispose of all the assets of the Association
exclusively for the purposes of the Association in such manner, or to such
organization or organizations organized and operated exclusively for charitable,
educational, religious, or scientific purposes as shall at the time qualify as
an exempt organization or organizations under section 501 (c) (3) of the
Internal Revenue Code of 1986 (or the corresponding provision of any future
United States Internal Revenue Law), as the Board of Trustees shall determine.
Any such assets not so disposed of shall be disposed of by the Court of Commons
Pleas of the county in which the principal office of the Association is then
located, exclusively for such purposes or to such organization or organizations,
as said court shall determine, which are organized and operated exclusively for
such purposes.
ARTICLE VIII -
AMENDMENTS
SECTION 1
The Constitution and Bylaws of CEA-W may be amended in
accordance with this Article.
SECTION 2
The President shall appoint a committee to draft, review, or
edit proposed amendments. The recommendations of said committee shall be
forwarded to the Executive Committee.
SECTION 3
The Executive Committee shall refer to the President for
distribution of the final drafts of any proposed amendments for balloting by the
Board of Directors.
SECTION 4
All ballots shall contain the precise wording of the existing
portion of the passages to be amended and the proposed alteration, if any.
SECTION 5
The Secretary shall tally and verify balloting results at a
meeting scheduled by the President no sooner than thirty (30) days following
distribution of the proposed amendments. A minimum of seven (7) votes shall be
required to pass the proposed amendments.
SECTION 6
Results of the balloting will be presented upon verification
and declared official by the President, unless contested by a member(s) at the
designated meeting.