ARTICLE II - PURPOSE
SECTION 1
The primary purpose of CEA-W is to maintain leadership in the
promotion of quality education and training for the offender population in
Wisconsin
and to advance the professionalism of its members. The Association is organized
exclusively for charitable, educational, religious, or scientific purposes
within the meaning of section 501 (c) (3) of the Internal Revenue Code. This
association strives to:
a. Promote
the interest of correctional education at the county, state, regional, and
national levels.
(1) Meet
periodically with the Department of Corrections
Secretary, state
legislators, and Department of Corrections
Central Office education staff to discuss correctional education.
(2)
Correspond when necessary with
Region III CEA officers.
(3)
Support the CEA-W organization by attending the annual Region III conference to
represent Wisconsin and the correctional education
system.
(4)
Support state membership attendance at the annual regional and international CEA
conferences.
b.
Promote the
professional status and public image of correctional education.
(1)
Provide a newsletter to state membership and
professional educators.
(2) Inform local agencies on correctional education issues.
(3)
Provide input to the regional and national
newsletters to disseminate information on correctional education issues.
c. Promote contacts with other professional educational and correctional
organizations at local, state, and national levels.
(1) Communicate with the state Department of Corrections, the
Division of Adult Institutions, county jails, and national organizations to
provide information in current trends in correctional education.
(2) Provide workshops to educators at
various levels of correctional education to enhance partnerships.
(3) Assist in
planning CEA-W professional development
activities.
d. Promote to innovation in correctional
education.
(1) Recognize and support innovations in
correctional education.
(2) Encourage members to submit articles for publication on innovative
correctional education initiatives to the
Journal of Correctional Education.
e. Provide information to youth and adult facilities on current correctional
educational initiatives.
f. Report to the membership professional development activities and pertinent
research and literature.
g. Provide scholarship opportunities to the membership.
ARTICLE III – MEMBERSHIP
SECTION 1
Membership in CEA-W
shall be open to anyone interested in the progress of correctional
education.
SECTION 2
The annual membership fee shall be
payable to the CEA national office.
SECTION 3
Membership in the state chapter shall
coincide with membership in the national Correctional Education Association.
SECTION 4
Voting membership shall be defined as those persons whose
dues are current.
ARTICLE IV – EXECUTIVE COMMITTEE
SECTION 1
The Executive Committee of the CEA-W
shall be President, President-elect, Secretary, and Treasurer. The
Executive Committee shall be elected to a term of
two years. The President-elect shall automatically assume the office of
President upon normal expiration of the term of office of the President.
SECTION 2
CEA-W Executive Committee members may
not simultaneously serve as a national or regional CEA officer.
SECTION 3
The Executive Committee members shall be
nominated by the voting membership. Elections shall be conducted and the
Executive Committee members installed as prescribed in the Bylaws.
SECTION 4
In the event a vacancy occurs in the
offices of President, President-elect, Secretary or Treasurer, the vacancy shall
be filled by the Board of Directors. A vacancy is considered an Executive
Committee member resigns his/her position or is unable to perform his/her
assigned duties. The vacancy is filled by unanimous vote of the other Board of
Directors members.
SECTION 5
The Executive Committee shall meet on the call of the
President.
ARTICLE V – BOARD OF DIRECTORS
SECTION 1
To be eligible to serve on the Board of Directors,
individuals must be current CEA members. The CEA-W Board of Directors shall
consist of the four (4) Executive Committee positions and nine (9) director
positions representing the following:
One (1) maximum/minimum security
facility representative
One (1) medium security facility
representative
One (1) juvenile services
representative
One (1) state agency representative
One (1) local education agency representative
One (1)
jail/detention center representative
One (1) at-large member-editor
Two (2) at-large members
The President or designee shall chair
the Board of Directors meeting.
SECTION 2
Voting members shall be the four (4)
Executive Committee members and the nine (9) directors.
SECTION 3
The Board
of Directors shall meet at least six (6) times a year to conduct business.
SECTION 4
Three (3) Executive Committee members constitute a quorum of
Executive Committee meetings. Eight (8) members of the Board constitute a quorum
at the Board of Directors meetings.
SECTION 5
In the event a vacancy occurs in a director position, the
President or designee shall seek nominations from the membership. Selection will
be based on a majority vote of the Board of Directors.
ARTICLE VI – STANDING COMMITTEES
SECTION 1
The President shall appoint standing
committee members from the Board of Directors for the following:
a. Documentation Review
b. Membership
c. Nominating
SECTION 2
Each Standing Committee shall be limited
to three (3) Board of Directors members unless prior approval is secured from
the President.
SECTION 3
Each Standing Committee shall meet on the call of its
chairperson and conduct business at least once a
year.
SECTION 4
Ad Hoc Committees will be formed as
needed.
ARTICLE VIII – AMENDMENTS AND BYLAWS
SECTION 1
The Constitution of CEA-W shall be
amended by the process described by ARTICLE VIII of the Bylaws.
SECTION 2
Bylaws to be considered for adoption
must be consistent with CEA-W Constitution.
SECTION 3
The Bylaws of CEA-W shall be amended by the process described
in ARTICLE VIII of the Bylaws.
BYLAWS
(Approved as amended January 2012)
ARTICLE I – EXECUTIVE COMMITTEE DUTIES
SECTION 1
The duties of CEA-W President shall be
to:
a. Provide leadership to CEA-W during his/her term of office.
b. Chair regular meetings of the Board of Directors and any meetings of the
Executive Committee.
c. Prepare an annual budget and submit to the Board of Directors for approval.
d. Represent CEA-W to other organizational affiliates.
e. Appoint the chairpersons of Standing and Ad Hoc Committees and publish
committee
rosters for the membership.
f. Maintain communication with CEA-W webmaster and approve all postings to the
CEA-W website.
g. Maintain communication with the Region III Director and National CEA Office.
h. Turn over the public records of his/her office within thirty (30) days to
his/her successor.
SECTION 2
The duties of the President-elect shall
be to:
a. Serve in the capacity of CEA-W President in his/her absence.
b. Automatically succeed the President in accordance with ARTICLE IV, Section 1
of the Constitution.
c. Serve as chairperson of the Membership Committee and maintain a current
membership roster.
d. Serve as chairperson of the Constitution Committee.
e. Turn over the public records of his/her office within thirty (30) days to
his/her successor.
SECTION 3
The duties of the Secretary shall be to:
a. Record and distribute minutes of all CEA-W meetings of the Executive
Committee and
Board of Directors.
b. Maintain minutes and treasurer reports of CEA-W.
c. Send official correspondence when needed as directed by the Board of
Directors.
d. Maintain the archives of CEA-W to include
CEA-W publications and documents.
e. Verify ballot results and notify the President.
f. Turn over the public records of his/her office within thirty (30) days to
his/her successor.
SECTION 4
The duties of the Treasurer shall be to:
a. Monitor approved budget.
b. Prepare a written report of the financial condition of CEA-W and report this
at all
Board of Directors meetings.
c. Disburse funds as designated by the approved budget or Board of Directors.
d. Collect, register, and deposit all drafts and indebtedness issued to CEA-W.
e. Maintain the financial records.
f. Submit documents and correspondence to maintain good standing and 501(c)(3)
compliance
with the Internal Revenue Service (IRS).
g. Turn over the public records of his/her office within thirty (30) days to
his/her successor
ARTICLE II – ELECTIONS
SECTION 1
The Nominating Committee will accept and report nominations
for election of Board of Directors members.
SECTION 2
A call for nominations shall be
published in the CEA-W News Review.
SECTION 3
Nominees must be voting CEA-W members. A consenting nominee
must submit a professional profile, not to exceed
75 words, to the Nominating Committee.
SECTION 4
The Nominating Committee shall prepare a slate of candidates
for the Board of Directors members from the nominations received.
SECTION 5
Board of Directors members will be
elected bi-annually by a vote of CEA-W members. In the case of uncontested
elections, the unopposed candidates may be elected by the Board of Directors by
a majority vote.
SECTION 6
The results of the election will be published in the first
edition of the CEA-W News Review
following the election.
SECTION 7
Installation of newly elected Board of
Directors will take place at the first Board of Directors meeting following the
election.
SECTION 8
The Secretary shall inform the Region III Director and the
CEA National Office of the newly installed President.
ARTICLE III – BOARD OF DIRECTORS MEETINGS
SECTION 1
Members of the Board of Directors shall maintain professional
etiquette during all meetings.
SECTION 2
Regular business meetings shall be held at times and
locations determined by the Board of Directors.
a. The President may call a special meeting at any time.
b. The President shall chair the meetings.
c. Official matters, unless otherwise stated in the Constitution and Bylaws,
shall be decided by a majority vote of the Board of Directors.
d. The agenda for each meeting shall include previous meeting minutes,
treasurer’s
report, President’s report, old business and new business.
e. Meetings will follow
Roberts Rules of Order.
SECTION 3
The President shall prepare and
distribute an agenda to the Board of Directors prior to the meetings.
SECTION 4
The Secretary shall prepare and distribute minutes to the
Board of Directors prior to the subsequent meeting.
ARTICLE IV – FISCAL POLICY
SECTION 1
The Board of Directors shall authorize
and adopt an annual budget. The budget shall contain sufficient line item
provisions to clarify the amounts budgeted for conferences, committees, and
initiatives of CEA-W.
SECTION 2
Procedures for fiscal responsibility
shall be as follows:
a. All obligations and indebtedness created in the name of CEA-W must have
prior approval of the Board of Directors.
b. All check payments shall be signed by the Treasurer or
President.
c. The funds of CEA-W shall be
disbursed only for those purposes set forth in the
approved budget or
otherwise approved by the
Board of Directors.
d. Any source of income to CEA-W deemed proper by the Board of Directors may
be solicited and accepted.
e. The Treasurer shall report the financial condition of CEA-W to the Board of
Directors.
A complete fiscal report to the general membership may be made by the Treasurer
once
a year, and may be published in the CEA-W News Review.
f. The Treasurer shall submit the annual account(s) of CEA-W to the
Documentation Review
committee chair following the close of each calendar year.
SECTION 3
The Treasurer shall be the chief
financial officer of CEA-W and is responsible for the custody and disbursement
of all CEA-W funds and assets. He/She shall be custodian of the financial
records of CEA-W and have charge of the investment of funds, subject to the
approval of the Board of Directors.
ARTICLE V – STANDING AND AD HOC COMMITTEES
SECTION 1
The President shall annually appoint all
committee members and nominate all chairpersons, with the exception of the
Membership Committee chairperson. Committees are advisory to the Board of
Directors.
a. A member may serve on more than one committee.
b. The total number of committee members for each committee shall not exceed
three (3)
unless approved by the President.
SECTION 2 –
DOCUMENTATION REVIEW COMMITTEE
The duties and responsibilities of this
committee shall include verifying receipts and disbursements and all pertinent
financial documents of CEA-W and reviewing the Treasurer's Report at the close
of the calendar year. At the end of each Treasurer's official term, the
committee shall perform a documentation review of the Treasurer’s records. The
committee shall work in concert with any other appropriate committees.
SECTION 3– MEMBERSHIP
COMMITTEE
The duties and responsibilities of this
committee shall include the promotion and renewal of memberships for CEA. This
committee shall work in concert with other committees to achieve the objectives
of CEA-W.
SECTION 4 – NOMINATING
COMMITTEE
The duties and responsibilities for this
committee shall be to verify the eligibility of nominees and hold an annual
election of Board of Directors positions using the established procedures in
ARTICLE II of the Bylaws. This committee shall work in concert with other
appropriate committees.
ARTICLE VI – PUBLICATIONS
SECTION 1
CEA-W shall publish the
CEA-W News Review newsletter.
a. The Editor shall oversee all tasks associated with writing, printing, and
distributing the newsletter.
b. The Editor shall have a newsletter line item budget amount to draw upon for
incidental expenses.
SECTION 2
Other publications deemed necessary and
appropriate may be authorized upon approval of the Board of Directors.
ARTICLE VII – MISCELLANEOUS
SECTION 1
All written correspondence in the name
of CEA-W shall be conducted on organization stationery.
SECTION 2
The business address of CEA-W is
designated by the President. The Treasurer, Secretary, and Editor may each
maintain a mailing address which may be different than the President.
SECTION 3
CEA-W shall not engage in any activities that will jeopardize
its tax exempt status under section 501(c)(3) of the current Internal Revenue
Code.
SECTION 4
a. A motion proposing dissolution must be supported by at least two thirds of
the board of directors.
b. Upon dissolution, any assets of
CEA-W remaining after all liabilities have been paid
will be donated to the CEA national organization and/or any other tax-exempt
501(c)(3)
organization that supports correctional education as determined by the majority
of the
Board of Directors.
ARTICLE VIII – AMENDMENTS
SECTION 1
The Constitution and Bylaws of CEA-W may
be amended in accordance with this Article.
SECTION 2
The President shall appoint a
Constitution Committee to draft, review, and edit proposed amendments. The
recommendations of said committee shall be forwarded to the Board of Directors.
SECTION 3
The President will distribute the final
drafts of any proposed amendments to the Board of Directors for balloting.
SECTION 4
All ballots shall contain the precise
wording of the existing portion of the passages to be amended and the proposed
alteration.
SECTION 5
The Secretary shall tally and verify
balloting results. A minimum of eight (8) votes shall be required to pass the
proposed amendments.
SECTION 6
Results of the balloting will be verified by the President
and becomes effective immediately. Results will be shared with the membership. A
copy of the changes shall be sent to the CEA National Office and the IRS.